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STATE-06
System name :

Coordinator for the Combating of Terrorism

Records.

System location:

Department of State, 2201 C Street NW,

Washington, DC 20520.

Categories of individuals covered by the

system:

American citizens involved in terrorist incidents.
Categories of records in the system:

Case files.

Authority for maintenance of the system:

Presidential Memorandum of September 25,
1972 establishing a Cabinet Committee to
Combat Terrorism and under it a Working
Group.

Routine uses of records maintained in the
system, including categories of users and the
purposes of such uses :

These records are maintained to (1) help
maintain an effective response to the
international terrorism problem; (2) use as
guidelines in cases of future terrorist incidents;
and (3) answer correspondence of the
Department of State as may be required in the
performance of their official duties. The Office
of the Coordinator of Combating Terrorism has
contracted with the Rand Corporation a study of
hostage situations involving American and other
officials. In the course of the study, records were
made available to Rand. The records may also be
used by other outside research contractors having
the necessary clearance for studies related to
aspects of international terrorism. The
information may also be released to other
government agencies having statutory or other
lawful authority to maintain such information.
Also see "Routine Uses" paragraphs of Prefatory
Statement.

Policies and practices for storing, retrieving,
accessing, retaining, and disposing of records
in the system:
Storage:

Hard copy.
Retrievability:

By individual name.
Safeguards :

All employees of the Department of State have
undergone a thorough background security
investigation. Access to the Department of State
building and its annexes is controlled by security
guards, and admission is limited to those
individuals possessing a valid identification card
or individuals under proper escort. All records

containing personal information are maintained,
in secured file cabinets or in restricted areas,
access to which is limited to authorized
personnel.

Retention and disposal :

Retention of these records is indefinite. They are
retired or destroyed in accordance with published
schedules of the Department of State. More
specific information may be obtained by writing
the Director, Foreign Affairs Document and
Reference Center, Room 1239, Department of
State, 2201 C Street NW, Washington, DC
20520.

System manager(s) and address:

Special Assistant to the Secretary and
Coordinator for Combating Terrorism Room
5243 A, Department of State, 2201 C Street NW,
Washington DC 20520.
Notification procedure:
Individuals who have reason to believe that the
Office of the Coordinator for Combating
Terrorism might have records pertaining to them
should write to the Director, Foreign Affairs
Document and Reference Center, Room 1239,
Department of State, 2201 C Street NW,
Washington, DC 20250. The individual must
specify that he/she wishes the records of the
Office of the Coordinator for Combating
Terrorism to be checked. At a minimum, the
individual must include: Name; date and place of
birth; current mailing address and zip code;
signature; a brief description of the
circumstances, including the approximate dates,
which give the individual cause to believe that
the Office of the Coordinator for the Combating
of Terrorism might have records pertaining to
him/her.

Record access procedures :

Individuals who wish to gain access to or amend
records pertaining to themselves should write to
the Director, Foreign Affairs Document and
Reference Center (address above).
Contesting record procedures :
(See above).

Record source categories:

Departmental personnel and medical records;
family, friends, colleagues of the individual;
intelligence agencies.

Systems exempted from certain provisions of
the act:

Certain records contained within this system of
records are exempted from 5 U.S.C. 552a (c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I) and (f). See
Department of State Rules published in the
Federal Register.